(Why You’re Being Ignored—and What to Say Instead)

If you’ve ever sent an email that says “Just checking in!”, let’s take a moment to reflect.

Checking in with what, exactly?

Are you making sure their inbox still works? Hoping they woke up overnight obsessed with your venue? Waiting for them to magically remember you exist?

Because if that’s all you’re offering, they have zero reason to respond.

Why “Just Checking In” Gets Ignored

When you send a follow-up that adds nothing new, here’s what happens:

  • It puts all the work on them. Now they have to figure out what to say back.
  • It makes you sound desperate. Like you’re refreshing your inbox every five minutes.
  • It gives them an easy excuse to ignore you. No urgency, no value—just an empty message.

If you want responses, you need to give them a real reason to reply.

What to Say Instead

1. Make It About Them, Not You

Don’t say: “Just checking in to see if you’re still interested!”

Say this instead: “I know finding the right venue is a big decision! What’s been the biggest factor in your search so far?”

2. Reference Something Specific

Don’t say: “Just following up on our last email!”

Say this instead: “You mentioned wanting an outdoor ceremony—do you want me to send over some past wedding galleries for inspiration?”

3. Create Urgency (Without Being Pushy)

Don’t say: “Just wondering if you’ve had a chance to look over the details!”

Say this instead: “We’re holding your preferred date for now, but we do have another inquiry for that weekend. Let me know if you’d like to lock it in!”

4. Offer Something Useful

Don’t say: “Let me know if you have any other questions!”

Say this instead: “A lot of couples ask about how to make the most of a wedding weekend here—would it help if I sent over some ideas?”

Follow-Ups That Actually Work

If They Haven’t Responded in a Week

“Hey [Name], I know wedding planning can get busy! Have you found a venue that checks all your boxes, or are there still a few things you’re looking for? Let me know how I can help!”

If They Said They Needed More Time

“Hey [Name], I know you were still weighing options—totally understandable! I wanted to send over a few real wedding photos so you can see how other couples have used the space. Let me know if you’d like me to send them!”

If They’re Unsure About Budget

“Hey [Name], I know budget plays a big role in choosing a venue. I’d be happy to go over how couples make the most of their wedding investment—let me know if you’d like to chat!”

If Their Date Is in Demand

“Hey [Name], I wanted to keep you in the loop—another couple just inquired about [date]. If this is still your preferred date, let’s chat about next steps!”

If They Went Completely Silent

“Hey [Name], I wanted to follow up one last time in case you’re still searching for a venue. If you’ve found the perfect spot—congratulations! But if you’re still deciding, let me know how I can make the process easier for you.”

The Bottom Line

Stop “just checking in.” Start adding value.

Every follow-up should:

  • Keep the conversation moving
  • Give them a reason to respond
  • Show you actually care about their wedding

Otherwise, you might as well be sending an email that just says “pls respond.”

And we’re better than that.